May 2023 Minutes Annual Parish Council Meeting
Woolsthorpe-by-Belvoir Parish Council
Minutes of Annual Parish Council Meeting held at Woolsthorpe Social Club
Monday 18 May 2023
Present
Cllr Packer
Cllr McCallion
Cllr McPhilbin
Cllr Bradshaw
Janet Morton – Clerk
Guests 3
1. ELECTION OF CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE
Cllr McCallion was proposed by Cllr Packer, seconded by Cllr Bradshaw to be Chairman for the next 12 months. Accepted by Cllr McCallion.
2. ELECTION OF VICE-CHAIRMAN & DECLARATION OF ACCEPTANCE OF OFFICE WELCOME
Cllr McPhilbin was proposed by Cllr Bradshaw, seconded by Cllr Packer for the position of Vice- Chairman. Accepted by Cllr McPhilbin
3. REMARKS BY THE CHAIRMAN
Cllr McCallion welcomed everyone to the meeting.
PUBLIC FORUM
Residents have raised concerns about the planning application for a wedding venue near Brewers Grave. Their views were listened to and will be taken into consideration.
4. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN
No absences
5. TO RECEIVE DECLARIONS OF PECUNIARY INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
No declarations received.
No request for dispensations from Members.
6. APPROVAL OF MINUTES
It was resolved to accept the Clerk’s notes of the Parish Council Meeting held on 13 March 2023 and duly signed by the Chairman.
7. ANNUAL PROCEDURES
It was resolved to adopt the Standing Orders and Financial Regulations for the Council for 2023/24.
Personnel Advisory Group - Cllr Packer, Cllr McPhilbin
8. CLERKS REPORT
The Councillors were reminded that they must complete the DPI form and return to the Clerk.
The Councillors were also reminded that, by law, all Councillors must complete and return a Declaration and Return of Election Expenses and either post or return to the Clerk.
Correspondence
Elections Correspondence
Burial paperwork request
Website
It was agreed to continue to use the LALC approved Parish Council Website maintenance.
Finance
It was resolved to approve Quarter 4 and Year End bank reconciliations.
The budget was discussed and noted for 2023/24.
The AGAR was agreed and signed for the 2022/3 audit.
The income was noted income since 13 March 2023
|
Date |
From |
Amount |
|
14-Apr-23 |
SKDC Precept |
10000.00 |
|
16-May-23 |
SKDC Community Cleaner Grant |
463.32 |
|
Total Incoming |
10463.32 |
It was resolved to approve the expenditure since 13 March 2023
|
Date |
|
VAT |
Amount |
|
26-Mar-23 |
Bank Charges |
5.00 |
|
|
28-Mar-23 |
Cobleas Mow (Sage Garden) |
236.25 |
|
|
28-Mar-23 |
Heartbeat (Defib service) |
27.00 |
162.00 |
|
29-Mar-23 |
Water at Cobleas (Wave) |
15.16 |
|
|
31-Mar-23 |
Community Cleaner |
92.22 |
|
|
22-Apr-23 |
Clerk back pay |
1000.00 |
|
|
23-Apr-23 |
Clerk back pay |
144.98 |
|
|
24-Apr-23 |
HMRC |
227.20 |
|
|
24-Apr-23 |
LALC Website Maintenance |
17.00 |
102.00 |
|
26-Apr-23 |
Bank Charges |
5.00 |
|
|
30-Apr-23 |
Community Cleaner |
95.63 |
|
|
16-May-23 |
Perry Hinds (Cobleas) |
236.25 |
|
|
16-May-23 |
LALC Audit Fees |
30.00 |
180.00 |
|
16-May-23 |
Stacey Woodward (Play Area) |
40.00 |
|
|
Total Outgoing |
74.00 |
2541.69 |
The bank signatories were agreed for 2023/4
9. PLANNING
S23/0710
Applicant: Her Grace Duchess of Rutland
Proposal: Change of use from grazing land to wedding venue
Location: Land to the West of Junction of Belvoir Road and Cliff Road
App Type: Full Planning Permission (Major)
Concerns were raised regarding numbers attending, noise, parking, wastewater and sewerage, traffic on roads, detrimental effect on natural surroundings. A letter to be sent objecting to the planning office and request the District Councillor to call it to the full planning office.
S23/0497
Applicant: N Nicholson
Proposal: Erection of single dwelling, detached garage and wall to front boundary adjacent to road.
Location: The Workshop, Chapel Hill, Woolsthorpe by Belvoir
App Type: Full Planning Permission
No objections received.
10. PLAY AREA
A quotation has been received to repair some of the equipment at the play area which was agreed unanimously to accept.
It was discussed that grants should be investigated for possible new equipment for the future.
17. HIGHWAYS
The speed indicator has been mended and serviced. Cllr McPhilbin is going to get all the other speed indicators serviced.
It was discussed that it may be possible to change the brackets to enable the speed indicators to be moved around to different locations.
18. CO-OPTION OF NEW COUNCILLORS
It is hoped that the 3 vacancies will be filled by co-option soon.
19. NEXT MEETING
Monday July 17, 2023