May 2022 Minutes Annual Parish Council Meeting
Woolsthorpe-by-Belvoir Parish Council
Minutes of Annual Parish Council Meeting held at Woolsthorpe Social Club
Monday 16 May 2022
Present
Cllr Packer
Cllr Remzi
Cllr Bradshaw
Janet Morton – Clerk
Guests District Councillor Mark Whittington
1. ELECTION OF CHAIR & DECLARATION OF ACCEPTANCE OF OFFICE
1.1 Cllr Packer was proposed by Cllr Remzi and seconded by Cllr Bradshaw to be Chair for the next 12 months. Cllr Packer reluctantly accepted and stated that this would be the last year he would be chair for the Council.
2. ELECTION OF VICE-CHAIR & DECLARATION OF ACCEPTANCE OF OFFICE WELCOME
2.1 Cllr Remzi was proposed by Cllr Bradshaw and seconded by Cllr Packer for the position of Vice- Chair. This was accepted by Cllr Remzi.
3. REMARKS BY THE CHAIR
3.1 Cllr Packer welcomed everyone to the meeting and said that a major recruitment drive was needed to be put in place for the vacancies on the council.
4. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN
4.1 No absences
5. ACCEPTANCE OF OFFICE FOR COUNCILLORS
5.1 Cllr Bradshaw accepted office for the next 12 months.
6. TO RECEIVE DECLARIONS OF PECUNIARY INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
6.1 To receive declarations of Members interests in relation to agenda items.
6.1.1 No declarations received.
6.2 To consider request for dispensations from Members.
6.2.1 No request received.
7. APPROVAL OF MINUTES
7.1 It was resolved to accept the Clerk’s notes of the Parish Council Meeting held on 14 March 2022 and duly signed by the Chair.
8. PLANNING
8.1 S22/0286 Permission Granted
Applicant: Her Grace E Rutland
Proposal: Erection of Timber Store building
Location: Castle Farm Main Street Woolsthorpe by Belvoir Lincolnshire NG32 1N
8.2 S22/0143 Permission Granted
Applicant: Mrs Henna Evans
Proposal: Conversion of Garage to a Kitchen
Location: Linna View Main Street Woolsthorpe by Belvoir NG32 1LX
Cllr Remzi remarked that nothing had been heard about a previous planning application from Greyleas which went to appeal. Cllr Remzi was under the belief that Greyleas has children living there and the planning enforcement team needs to be notified as it is thought that they do not have the regulated permission for this.
After discussion with District Cllr Whittington, it appears that the applicants won their appeal but the Parish Council was not informed.
9. CORRESPONDENCE.
9.1 Letter re tenancy for the play area.
9.2 Letter re tenancy for grass area near Cobleas.
9.3 Zurich Insurance renewal.
9.4 New Vicar – The new vicar for the village has introduced herself.
10. FINANCE
10.1 Income to note since 14 March 2022 as outlined in the respective Finance Reports – Clerk
|
SKDC Precept |
£9000.00 |
|
Total Received |
£9000.00 |
10.2 To resolve to approve the expenditure since 14 March 2022 as outlined in the respective Finance Reports. – Clerk
| Bank Charges |
£10.40 |
|
Community Cleaner (2 months) |
£173.64 |
|
Clerk Salary (2 Months) |
£498.25 |
|
Anglia Water |
£8.79 |
|
Lakeside Joinery (error payment) |
£1629.00 |
|
Mrs E Wilson (back pay) |
£18.00 |
|
HMRC |
£518.63 |
|
Total Expenditure |
£2856.71 |
The error payment to Lakeside Joinery was explained that unfortunately the wrong sort code had been entered. The recipient bank is Credit Union who have been contacted regarding the error. Clerk to contact LALC to see if others parish councils have had a similar problem.
10.3 It was resolved to approve the quarter 4 accounts.
10.4 It was resolved to approve the end of year accounts.
10.5 It was resolved to agree that LALC supplies the internal auditor for 2021/22 accounts and following year.
11. PLAY AREA
11.1 To discuss and agree the lease for the play area.
11.1.1 Numerous letters were received regarding the lease renewal and rent for the play area. Eventually the Castle agreed to drafting a lease for 3 years. They would not agree to a longer lease as this would incur them costs of over £1000.00. The new lease is dated from 1 January 2022.
11.1.2 Cllr Remzi proposed, seconded by Cllr Bradshaw to accept the new lease. Cllr Packer will find 3 independent witnesses to the sign the lease.
11.2 To discuss the upgrading of the existing play area if the lease is acceptable and agree which contractor to use.
11.2.1 Cllr Remzi received 4 proposals for upgrading the Play Area. All the proposals were discussed for their merits and price. Cllr Remzi proposed, and Cllr Bradshaw seconded the quotation from Paveaway. Agreed by all councillors
11.2 Clerk to contact Pat Randell to see if he has any details regarding the grass cutting contract.
12. JUBILEE TREE
12.1 To decide upon which type of tree to plant in the new churchyard in memory of the Queens Jubilee.
12.1.1 Cllr Remzi has proposed that an oak tree should be planted as it is cherished across the world as a symbol of wisdom, strength, and endurance. This was unanimously agreed by all councillors, Cllr Remzi will research where to purchase one, Cllr Bradshaw agreed to take care of the tree until it can be planted.
12.1.2 A plaque to go with the Jubilee Tree was discussed and it was suggested that it might be possible to get one from a funeral director or another source. To decide whether it should be slate of brass and the wording is also to be agreed.
12.1.3 It was agreed that it would be nice to do a small ceremony planting the tree. To be discussed at the next meeting perhaps inviting the Mayor, Duke or Dowager to plant the tree was suggested.
13. HIGHWAYS
13.1 Some of the roads have been resurfaced including Cliff Road which is now in good order.
13.2 It was noted that the 30mph signs do not repeat along the lamp posts and it was agreed that if more were visible this may help to reduce the speeding within the village. DC Whittington said he would investigate this.
13.3 Cllr Remzi has been asked by the Village Hall and Social Club whether it is possible to have a Brown information sign pointing to the Village Hall and what the process was. DC Whittington to check if this was possible but the consensus was that brown signs are difficult to get. Cllr Packer thought that if they put their own sandwich noticeboard there would be no issues.
13.4 Parking in at the social club was previously agreed with the Chequers pub as an overflow carpark to prevent the highways being blocked for residents when they had a large function booked.
13.5 It was reported that the speed indicator on Cliff Road is now working.
14. STORAGE OF OLD RECORDS
14.1 It was agreed that old records could be stored at Lincolnshire Archives. They store agendas, minutes, and financial records free of charge for Parish Councils.
15. BUS SHELTER
15.1 A Quotation for repair of the bus shelter roof is in hand but the contractor is busy at the moment and will give a quote as soon as is possible.
16. CO-OPTION OF NEW COUNCILLOR
16.1 The Council unanimously agreed to co-opt Mr Christopher McCallion as a Councillor and look forward to meeting him at the next meeting.
17. PARISH COUNCIL NOTICE BOARD
17.1 It was agreed by all the councillors that the Parish Council noticeboard would be used solely for council matters after having numerous requests from other groups for notices to be placed in it. This is to ensure that there is always room for council matters.
17. NEXT MEETING
Monday 25th July