March 2022 Minutes
Woolsthorpe-by-Belvoir Parish Council
Minutes of Annual Parish Council Meeting held at Woolsthorpe-by-Belvoir Social Club
Monday 16 May 2022
Present:
Councillor Packer
Councillor Remzi
Councillor Bradshaw
Janet Morton (clerk)
Guests District Councillor Mark Whittington
1. WELCOME REMARKS BY THE CHAIRMAN
The chairman welcomed everyone to the meeting.
Cllr Packer spoke about how unfortunately 2 councillors have resigned over the last couple of months due to family and health issues. A big thank you to both Pat Randall and Steve Foster for all the work they have done whilst being Councillors. A new recruitment drive is needed as the Parish Council is now 4 members short.
A voucher has been purchased for the previous clerk as a thank you for her services, Cllr Packer will contact her and arrange for a small social in the local pub to present it to her.
2. APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE AND REASONS GIVEN
2.1 None
3. TO RECEIVE DECLARIONS OF PECUNIARY INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
3.1 No declarations of members interests in relation to agenda items.
3.2 No requests for dispensations from Members.
4. APPROVAL OF MINUTES
4.1 It was resolved to accept the Clerk’s notes of the Parish Council Meeting held on 10 January 2022. Proposed by Cllr Remzi, seconded by Cllr Bradshaw and unanimously agreed.
5. PLANNING
5.1 S22/0281
Applicant: Mr Andrew Wigginton
Proposal: Change of use from agricultural to equestrian use, construction of stable / tack room, hardstanding for parking area.
Location: Land at Woolsthorpe Lane, Barrowby Stenwith, Grantham, NG32 2HE
5.2 S22/0286
Applicant: Her Grace E Rutland
Proposal: Erection of Timber Store building
Location: Castle Farm, Main Street, Woolsthorpe By Belvoir, Lincolnshire, NG32 1NN
5.3 S21/2537 Permission Granted
Date Received: 30th December 2021
Applicant: Steph Remzi Proposal: Single storey rear extension; flat roof dormer and skylights in rear roof slope; pitched roof dormers in front roof slope.
Location: The Burrow Main Street Woolsthorpe By Belvoir NG32 1LU
5.4 S21/1381 Permission Granted
Date Received: 7th July 2021
Applicant: Mr A Haslam Proposal: Conversion of redundant chapel to domestic dwelling.
Location: The Old Chapel Chapel Hill Woolsthorpe-By-Belvoir Lincs NG32 1NG
No objections or considerations were raised from Councillors.
6. CORRESPONDENCE.
6.1 To note all general correspondence circulated since the last meeting
6.1.1 Caravan & Motorhome Club event at Belvoir Castle – this event is over the Queens Jubilee weekend; notice will be placed on the notice board.
6.1.2 Cliff Road closure notice – Notices placed around the village
6.1.3 Temporary closure of Outreach post offices run by Harlaxton Post Office this includes Woolsthorpe’s.
6.1.4 Letter of resignation from Pat Randall due to family commitments, Chair has responded
6.1.5 Letter of resignation form Steven Foster due to health issues, Chair to respond.
7. FINANCE
7.1 Income since 10 January 2022 as outlined in the respective Finance Report was noted.
No income received.
7.2 It was resolved to approve the expenditure since 10 January 2022 as outlined in the respective Finance Report.
|
Bank Charges (2 months) |
£10.80 |
|
Laptop for Clerk |
£529.00 |
|
Next Vouchers-leaving gift for previous clerk |
£50.00 |
|
Community Cleaner (2 months) |
£173.64 |
|
Clerk Salary |
£238.26 |
|
Environment SK-grass cutting |
£98.70 |
|
LALC – Annual fees |
£151.52 |
|
Lakeside Joinery-New Parish Council Notice Board |
£1129.00 |
|
Parish Council Websites-Council new domain and email addresses to conform to ICO |
£132.00 |
|
Total Expenditure |
£2592.91 |
7.3 The Councillors expressed their gratitude to the Village Shop owner as they declined the payment towards the cost of electricity for powering the Christmas Tree lights.
8. PLAY AREA
8.1 The length of the Lease for the play area was discussed by the councillors. No contract has been received regarding the new lease which is currently set at 3 years. It was agreed that to upgrade the play area it would need a new lease of at least 7 years preferably 10 years to make it worthwhile spending the required money. Cllr Packer will try and contact the Castle and negotiate. Clerk to try and find out what agreements other councils may have.
8.2 Cllr Remzi to get some costings to make the play area usable condition.
9. PARISH COUNCIL NOTICE BOARD
9.1 The new Parish Council noticeboard is now in position. It was agreed that the keys would no longer be kept at the shop. Clerk to collect the keys, get 2 more keys cut, retain 2 and give Cllr Remzi and Cllr Bradshaw one key each. This will ensure that only Parish Council approved notices are placed within.
10. HIGHWAYS
10.1 The grit bin is currently positioned at the Social Club. Cllr Remzi is to talk to the Social Club and see if they would like to keep it there for their use. If the Council gets offered grit again next year it can then be filled ready for their use or anybody else who might need to use it.
10.2 A power lead to charge up one of the heavy speed indicators has now been purchased by Cllr Bradshaw. The invoice has been sent to the Clerk for Cllr Bradshaw to be reimbursed.
10.3 The speeding through the village was discussed.
10.3.1 It was agreed by all the councillors that the Sedgebrook Road camera seems to have made a difference to most of the traffic however, there are still the die hards who continue to speed through the village. Four 30 mile an hour signs are to be purchased and positioned on lamp posts etc to maintain the awareness of drivers.
10.3.2 The flashing 30 mile an hour sign on Cliff Road is still not working, Cllr Packer reported that he had not seen it working for some time despite it being reported several times. The conclusion was that it may be very old and possibly could do with replacing.
10.4 The Community Cleaner reported that the bus shelter roof needs some repair work. All the councillors agreed that the Clerk would obtain someone to inspect and a report on the condition of it.
10.5 Cllr Packer reported that some potholes have been filled in around the village but there appears to be plenty of others that require filling. Once the nights draw out the councillors have agreed that they will walk around the village to check and report on ‘fix my street’ all the problems.
11. DOMAIN & EMAIL
11.1 All councillors are now using the new domain and email address to comply with ICO.
10.1.1 Clerk to inform the District Councillor etc of the new email addresses.
12. JUBILEE TREE
12.1 Cllr Remzi thought it would be fitting to plant a tree in memory of the Queens Jubilee. Cllr Remzi will research as to which tree would be the most appropriate. After discussion it was thought that the new churchyard would be the best place for it with a plaque.
14. GRASS CUTTING
14.1 Cllr Remzi asked if the contract for the grass cutting last year had met the Council’s needs. It was agreed that it had and that costing for this year was required. Clerk to get the information from ex Cllr Randall and ask for a quotation.
13. ANNUAL PARISH MEETING & ANNUAL PARISH COUNCIL MEETING
13.1 It was agreed that both these meetings would be held on the same night. Clerk to see if she can invite PC Barr to come and give a talk on Community Neighbourhood Policing. All community groups to be invited to the Annual Parish Meeting. Everyone will be welcome to stay for the Annual Parish Council Meeting afterwards.
13.2 Date of meeting to be Monday 9 May 2022.
14. AGENDA ITEMS
Election of Chair
Review of policies
Play Area
Highways
Jubilee Tree
Bus Shelter