June 2024 Minutes
Woolsthorpe-by-Belvoir Parish Council
Minutes of an Extraordinary Parish Council Meeting held at Woolsthorpe Social Club
Tuesday 4th June 2024 at 19.00
Present
Cllr. McCallion - Chair
Cllr. Jarvis
Cllr. Bunn
Julie Gillies - Clerk
Guests
DC Rob Leadenham
12 Parishioners
Jacob Dunne, Community Engagement Officer for Belvoir Castle
The meeting adjourned at 19.01 for the Public Forum.
Public Forum
Community Orchard – Discussion on potential site behind the Village Hall.
Play Area – An update on the potential site for a new play area and avenues for funding.
Cobleas Cemetery – Discussion on maintenance responsibility of water tap and bins.
Community Engagement meeting – Feedback will be published once available.
Concern was made at the potential conflict of interest with planning applications for the Castle, due to the relationship between Cllr. McCallion and the Duke. Cllr. McCallion confirmed the Code of Conduct would be followed.
Overgrown hedges and grass were reported.
Problem of double parking and parking on the footpath on Hillside Road were reported. Parishioner to send details to Cllr. Leadenham.
Jacob Dunne, Community Engagement Officer for Belvoir Castle, spoke on the following:-
Children’s Care Homes – A policy had been put in place that stated there would be no more than 2 homes per village and each home would have no more than 3 or 4 children.
A Belvoir Community Facebook page to be set up, a private group for members of the local community to provide a forum for questions to be posed to the Castle.
Details were given of items being worked on within local villages, which included allotment spaces, multi-use areas, free trips to adventure playgrounds for local groups, monthly wellness walks across the estate grounds and free to hire space at the engine yard for community groups or charities. It was asked if details could be publicised.
The meeting re-convened at 19.40.
01/24 WELCOME REMARKS FROM THE CHAIR
Cllr. McCallion welcomed everyone to the meeting.
02/24 APOLOGIES: TO RECEIVE APOLOGIES FOR ABSENCE
Apologies had been received and were accepted from Cllr. Packer (unwell).
03/24 TO RECEIVE DECLARATIONS OF PECUNIARY INTEREST IN ACCORDANCE WITH THE LOCALISM ACT 2011
No declarations of Member interests in relation to agenda items were received.
No requests for dispensations from Members were received.
04/24 APPROVAL OF MINUTES
The minutes of the Parish Council Meeting held on 29th April 2024 we
re agreed to be a true and accurate record and were signed by Cllr. McCallion as Chair.
05/24 FINANCE
a) Resolved – To accept the bank reconciliation (appendix i)
b) Resolved – To accept 2024/25 budget to actuals (appendix i)
c) Resolved – To join SLCC.
06/24 ONLINE PRESENCE
It was explained that the Parish Council currently have a website, run by LALC and a Facebook page.
As the current website would become a .gov address in the future, a stand-alone website suggestion was withdrawn.
07/24 TO REVIEW THE FOLLOWING POLICIES:-
It was proposed by Cllr. Bunn, seconded by Cllr. Jarvis and agreed unanimously that the following policies be adopted:-
a) Standing Orders for the Council
b) Financial Regulations for the Council
c) Code of Conduct
d) Complaints Procedure
e) Equality, Diversity and Inclusion Policy
f) Social Media Policy, Cllr. McCallion to be the nominated Councillor
g) Environment & Sustainability Policy
h) Communication Policy
i) Co-Option Policy
08/24 Playground
The Village Hall committee had agreed in principle for the use of the area behind the hall to site the play equipment. Further information would need to be gained before formal approval.
It was also suggested to have the orchard on the site behind the village hall.
It was hoped to make the area a central hub for the village and a safe area for children to play.
The deeds had been located and a meeting to be arranged with the Duchess to discuss the proposal of using the site. 56 years remained on the lease.
The meeting adjourned at 19.56.
Concern was raised on safeguarding should the play area be re-sited by the Village Hall.
The re-siting was in the early stages but safeguarding would be a consideration and high priority.
The meeting re-convened at 19.59.
09/24 Community Speed Group
Volunteers to be sought.
Training would be required. 2 x Signs and 6 x high vis vests to be purchased.
Action: To purchase the signs and vests and to advertise for volunteers.
The meeting adjourned at 20.01
Cllr. Leadenham discussed training and stated that checks would need to be made on identified sites.
Figures from latest speed checks carried out in Denton were given.
Cllr. Leadenham gave details of funding available from SKDC.
Sarah Turtle was nominated as VPG representative for Woolsthorpe.
Re-convened at 20.08
10/24 Items for next meeting
Co-option – Simon Hardcastle nominated himself to fill a vacancy for a Parish Councillor.
CHAT Benches
VPG – feedback from meeting to be held on 12th July.
Cobleas Cemetery
11/24 Date of next meeting – 1st July 2024 at 19.00.
There being no further business, the meeting closed at 20.18.